NAWDEX - North Atlantic Waveguide and Downstream Impact Experiment

h1. Planning Procedures

h2. (1) NAWDEX Field Phase

 * *Flight Planning Phase:*

   ** 12 September – 19 October 2016 

   ** first possible flight: 19 Sep 2016 

   ** last possible flight: 16 Oct 2016

 * *Transfers:* 

   ** HALO:      Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)

   ** Falcon:    Sat, 17 September (to Keflavik) and Wed, 19 October (to OP) 

 * *Planning for the first days in Iceland*

   ** *Thu, 15 Sep*: 	arrival of HALO and most of the flight planning and instrument teams 

   ** *Fri, 16 Sep*: 	setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep

   ** *Sat, 17 Sep*:  	potential day-off for HALO

   ** *Sun, 18 Sep*: 	kick-off-meeting (9-10 UTC)

   ** *Mon, 19 Sep*: 	first possible flight day

h2. (2) Information Transfer 

 * *NAWDEX Campaign Wiki*

   ** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki

   ** The NAWDEX Wiki is editable by all participants (upon registration)

   ** The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status 

   ** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g. https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19  

   ** The Wiki provides *templates* for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates

 * *NAWDEX broadcasting via Adobe Connect*

   ** Meetings will be available via live stream with the *Adobe Connect System (Information will follow)*

   ** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings. 

      People from outside are welcome to send information to the Operation Center or a call  during the day.

h2. (3) Daily Schedule	

 * *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min

   ** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility

   ** +Structure+:

   *** Key information from previous flight (2 minutes)

   *** Aircraft status report by FX-Operations

   *** Instrument status report by Instrument Manager 

   *** Short weather summary:  information about flight options for the next days and update for planning for the next day with the latest forecast

   *** Final discussion about flight pattern for next day (in case of 2 options)

   *** Announcement of tentative plans for Day+3 

   *** Coordination with other aircraft 

   *** Demand of ground-based obs (organized by Ground-Based Observation coordinator)

   ** Presentation and discussion led by the Scientific Manager

   ** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans

 * *Flight planning meeting* (every day at 17 UTC, 19 CEST)

   ** +Aims+: 

    *** Wrap up of the discussion within the forecast team during the day

    *** Scientific discussion about options for the upcoming days, contribution by different groups

    *** Update of flight planning Matrix

    *** Presentation of  tentative flight plans (to be filed in detail on next morning)

    *** Discussion about coordination of aircraft

    *** Decision on responsibilities

   ** Campaign steering Group must be present to decide on what plans will be priority for the next morning 

   ** Presentation by chief forecaster supported by an assistant 

 * *Quick-Look Meeting* 

    *** depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks

    *** after or before the flight planning meeting

    *** should be organized by the instrument manager (collect presentations)

 * *Debriefing*

    *** Will be held after the research flights at the Airport

    *** Pilots and mission scientists

h2. (4) Responsibilities

h2. (5) Coordination with other Aircraft/Ground-Based Observation:

 * *French Falcon*

    *** French Falcon obervation period: 29 Sep – 17 Oct

    *** Contacts: Julien Delanoe (LATMOS/IPSL/UVSQ), Gwendal Rivière (LMD-ENS), Philippe Arbogast (Météo France)

    *** The French planning team will stay with us in the operation center near the Airport

    *** _procedure on the exchange of information and regular meetings has to be discussed (should be done before the HALO/Falcon General Meeting starts)_**

    *** The Scientific Manager will be the contact person from our side 

 * *Global Hawk / SHOUT*

    *** Global Hawk: (Jim, please add exact dates with overlap), 

    *** Contacts: Jim Doyle (NRL) will coordinate the exchange of information with the SHOUT team, Jason Dunion (NOAA)

    *** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *UK BAE 146*

    *** Operates from Cranfield 

    *** Operation period: 19-30 September, 9-16 October, 2-3 double-flight missions), 

    *** Contact: John Methven (U Reading)

    *** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *Ground-based observations _(this section needs to be specified)_*

    ** Managed by the ground-based observation coordinator

    ** +Observations:+

    *** DLR radiosondes (operated by M. Bramberger, from )

    *** France: *_Gwendal & Philippe please add information on possible contact persons for the Supersites_* 

    *** Canada: 

    **** automatic 6-hourly Releases from *_(add list)_*   

    *** Norway?

    *** EUMETNET: in case of a positive vote for our proposal (decision expected for 1 Sep 2016) we will add the procedure for on-demand radiosondes within the European network

h2. (6) Reports