NAWDEX - North Atlantic Waveguide and Downstream Impact Experiment

h1. Planning Procedures

h2. (1) NAWDEX Field Phase

* *Flight Planning Phase:*

** 12 September – 19 October 2016

** first possible flight: 19 Sep 2016
** last possible flight: 16 Oct 2016

* *Transfers:*

** HALO: Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)

** Falcon: Sat, 17 September (to Keflavik) and Wed, 19 October (to OP)

* *Planning for the first days in Iceland*

** *Thu, 15 Sep*: arrival of HALO and most of the flight planning and instrument teams

** *Fri, 16 Sep*: setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep

** *Sat, 17 Sep*: potential day-off for HALO

** *Sun, 18 Sep*: kick-off-meeting (9-10 UTC)

** *Mon, 19 Sep*: first possible flight day

h2. (2) Information Transfer

* *NAWDEX Campaign Wiki*

** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki

** The NAWDEX Wiki is editable by all participants (upon registration)

** The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status

** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g. https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19

** The Wiki provides *templates* for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates

* *NAWDEX broadcasting via Adobe Connect*

** Meetings will be available via live stream with the *Adobe Connect System (Information will follow)*

** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings.
People from outside are welcome to send information to the Operation Center or a call during the day.

h2. (3) Daily Schedule

* *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min

** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility

** +Structure+:


*** Key information from previous flight (2 minutes)
*** Aircraft status report by FX-Operations
*** Instrument status report by Instrument Manager
*** Short weather summary: information about flight options for the next days and update for planning for the next day with the latest forecast
*** Final discussion about flight pattern for next day (in case of 2 options)
*** Announcement of tentative plans for Day+3
*** Coordination with other aircraft
*** Demand of ground-based obs (organized by Ground-Based Observation coordinator)


** Presentation and discussion led by the Scientific Manager


** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans



* *Flight planning meeting* (every day at 17 UTC, 19 CEST)

** +Aims+:

*** Wrap up of the discussion within the forecast team during the day
*** Scientific discussion about options for the upcoming days, contribution by different groups
*** Update of flight planning Matrix
*** Presentation of tentative flight plans (to be filed in detail on next morning)
*** Discussion about coordination of aircraft
*** Decision on responsibilities


** Campaign steering Group must be present to decide on what plans will be priority for the next morning


** Presentation by chief forecaster supported by an assistant

* *Quick-Look Meeting*

*** depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks
*** after or before the flight planning meeting
*** should be organized by the instrument manager (collect presentations)

* *Debriefing*

*** Will be held after the research flights at the Airport
*** Pilots and mission scientists



h2. (4) Responsibilities

h2. (5) Coordination with other Aircraft/Ground-Based Observation:

* *French Falcon*

*** French Falcon obervation period: 29 Sep – 17 Oct
*** Contacts: Julien Delanoe (LATMOS/IPSL/UVSQ), Gwendal Rivière (LMD-ENS), Philippe Arbogast (Météo France)
*** The French planning team will stay with us in the operation center near the Airport
*** _procedure on the exchange of information and regular meetings has to be discussed (should be done before the HALO/Falcon General Meeting starts)_**
*** The Scientific Manager will be the contact person from our side

* *Global Hawk / SHOUT*

*** Global Hawk: (Jim, please add exact dates with overlap),
*** Contacts: Jim Doyle (NRL) will coordinate the exchange of information with the SHOUT team, Jason Dunion (NOAA)
*** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *UK BAE 146*

*** Operates from Cranfield
*** Operation period: 19-30 September, 9-16 October, 2-3 double-flight missions),
*** Contact: John Methven (U Reading)
*** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *Ground-based observations _(this section needs to be specified)_* * Ground-based observations*

** Managed by the *** Contact: Coordinator for ground-based observation coordinator observations
** +Observations:+
*** DLR radiosondes (operated by M. Bramberger, from ) Bramberger)
*** France: *_Gwendal Gwendal & Philippe please add information on possible contact persons for the Supersites_* Supersites
*** Canada:
**** automatic 6-hourly Releases from *_(add list)_*
Ron: Does everything work automatically?
*** Norway?
*** EUMETNET: in case of a positive vote for our proposal (decision expected for 1 Sep 2016) we will add the procedure for on-demand radiosondes within the European network

h2. (5) Responsibilities

h2. (6) Reports