Planning Procedures » History » Version 35

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Andreas Schäfler, 08/31/2016 01:04 PM

Planning Procedures

(1) NAWDEX Field Phase

  • Flight Planning Phase:
  • 12 September – 19 October 2016
  • first possible flight: 19 Sep 2016 ** last possible flight: 16 Oct 2016
  • Transfers:
  • HALO: Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)
  • Falcon: Sat, 17 September (to Keflavik) and Wed, 19 October (to OP)
  • Planning for the first days in Iceland
  • Thu, 15 Sep: arrival of HALO and most of the flight planning and instrument teams
  • Fri, 16 Sep: setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep
  • Sat, 17 Sep: potential day-off for HALO
  • Sun, 18 Sep: kick-off-meeting (9-10 UTC)
  • Mon, 19 Sep: first possible flight day

(2) Information Transfer

  • NAWDEX Campaign Wiki
  • Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki
  • The NAWDEX Wiki is editable by all participants (upon registration)
  • The Wiki’s main page shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status
  • NAWDEX broadcasting via Adobe Connect
  • Meetings will be available via live stream with the Adobe Connect System (Information will follow)
  • It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings.
    People from outside are welcome to send information to the Operation Center or a call during the day.

(3) Daily Schedule

  • General planning Meeting (every day at 11 UTC, 13 CEST) : max. 60 Min
  • Aim: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility
  • Structure:
  • Key information from previous flight (2 minutes) *** Aircraft status report by FX-Operations *** Instrument status report by Instrument Manager *** Short weather summary: information about flight options for the next days and update for planning for the next day with the latest forecast *** Final discussion about flight pattern for next day (in case of 2 options) *** Announcement of tentative plans for Day+3 *** Coordination with other aircraft *** Demand of ground-based obs (organized by Ground-Based Observation coordinator)
  • Presentation and discussion led by the Scientific Manager
  • After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans
  • Flight planning meeting (every day at 17 UTC, 19 CEST)
  • Aims:
  • Wrap up of the discussion within the forecast team during the day *** Scientific discussion about options for the upcoming days, contribution by different groups *** Update of flight planning Matrix *** Presentation of tentative flight plans (to be filed in detail on next morning) *** Discussion about coordination of aircraft *** Decision on responsibilities
  • Campaign steering Group must be present to decide on what plans will be priority for the next morning
  • Presentation by chief forecaster supported by an assistant
  • Quick-Look Meeting
  • depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks *** after or before the flight planning meeting *** should be organized by the instrument manager (collect presentations)
  • Debriefing
  • Will be held after the research flights at the Airport *** Pilots and mission scientists

(4) Responsibilities

  • HALO/Falcon Campaign Steering Group: ** Group of 5 people that reach a final decision if needed (in case of different opinions) ** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members * Scientific Manager: ** central contact person ** knows all about the planning activities of the upcoming days ** chairs the General Meeting ** presents weather summary, flight plans and science goals ** guides the decision making process ** Deliverables: *** presentation at General meeting *** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example) *** daily schedule (in coordination with DLR-FX operations) *** responsibilities on NAWDEX wiki page *** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion topics