Planning Procedures¶

(1) NAWDEX Field Phase¶

• Flight Planning Phase:

• 12 September – 19 October 2016

• first possible flight: 19 Sep 2016 ** last possible flight: 16 Oct 2016

• Transfers:

• HALO: Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)

• Falcon: Sat, 17 September (to Keflavik) and Wed, 19 October (to OP)

• Planning for the first days in Iceland

• Thu, 15 Sep: arrival of HALO and most of the flight planning and instrument teams

• Fri, 16 Sep: setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep

• Sat, 17 Sep: potential day-off for HALO

• Sun, 18 Sep: kick-off-meeting (9-10 UTC)

• Mon, 19 Sep: first possible flight day

(2) Information Transfer ¶

• NAWDEX Campaign Wiki

• Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki

• The NAWDEX Wiki is editable by all participants (upon registration)

• The Wiki’s main page shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status

• All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g. https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19

• The Wiki provides templates for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates

• NAWDEX broadcasting via Adobe Connect

• Meetings will be available via live stream with the Adobe Connect System (Information will follow)

• It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings.
  People from outside are welcome to send information to the Operation Center or a call during the day.

(3) Daily Schedule ¶

• General planning Meeting (every day at 11 UTC, 13 CEST) : max. 60 Min

• Aim: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility

• Structure:

• Key information from previous flight (2 minutes) *** Aircraft status report by FX-Operations *** Instrument status report by Instrument Manager *** Short weather summary: information about flight options for the next days and update for planning for the next day with the latest forecast *** Final discussion about flight pattern for next day (in case of 2 options) *** Announcement of tentative plans for Day+3 *** Coordination with other aircraft *** Demand of ground-based obs (organized by Ground-Based Observation coordinator)

• Presentation and discussion led by the Scientific Manager

• After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans

• Flight planning meeting (every day at 17 UTC, 19 CEST)

• Aims:

• Wrap up of the discussion within the forecast team during the day *** Scientific discussion about options for the upcoming days, contribution by different groups *** Update of flight planning Matrix *** Presentation of tentative flight plans (to be filed in detail on next morning) *** Discussion about coordination of aircraft *** Decision on responsibilities

• Campaign steering Group must be present to decide on what plans will be priority for the next morning

• Presentation by chief forecaster supported by an assistant

• Quick-Look Meeting

• depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks *** after or before the flight planning meeting *** should be organized by the instrument manager (collect presentations)

• Debriefing

• Will be held after the research flights at the Airport *** Pilots and mission scientists

(4) Responsibilities¶

• HALO/Falcon Campaign Steering Group: ** Group of 5 people that reach a final decision if needed (in case of different opinions) ** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members * Scientific Manager: ** central contact person ** knows all about the planning activities of the upcoming days ** chairs the General Meeting ** presents weather summary, flight plans and science goals ** guides the decision making process ** Deliverables: *** presentation at General meeting *** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example) *** daily schedule (in coordination with DLR-FX operations) *** responsibilities on NAWDEX wiki page *** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion topics