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Planning Procedures » History » Version 35

Andreas Schäfler, 08/31/2016 01:04 PM

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h1. Planning Procedures
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h2. (1) NAWDEX Field Phase
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 * *Flight Planning Phase:*
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   ** 12 September – 19 October 2016 
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   ** first possible flight: 19 Sep 2016 
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   ** last possible flight: 16 Oct 2016
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 * *Transfers:* 
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   ** HALO:      Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)
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   ** Falcon:    Sat, 17 September (to Keflavik) and Wed, 19 October (to OP) 
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 * *Planning for the first days in Iceland*
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   ** *Thu, 15 Sep*: 	arrival of HALO and most of the flight planning and instrument teams 
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   ** *Fri, 16 Sep*: 	setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep
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   ** *Sat, 17 Sep*:  	potential day-off for HALO
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   ** *Sun, 18 Sep*: 	kick-off-meeting (9-10 UTC)
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   ** *Mon, 19 Sep*: 	first possible flight day
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h2. (2) Information Transfer 
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 * *NAWDEX Campaign Wiki*
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   ** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki
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   ** The NAWDEX Wiki is editable by all participants (upon registration)
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   ** The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status 
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   ** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g. https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19  
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   ** The Wiki provides *templates* for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates
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 * *NAWDEX broadcasting via Adobe Connect*
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   ** Meetings will be available via live stream with the *Adobe Connect System (Information will follow)*
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   ** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings. 
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      People from outside are welcome to send information to the Operation Center or a call  during the day.
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h2. (3) Daily Schedule	
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 * *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min
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   ** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility
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   ** +Structure:+
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    *** Key information from previous flight (2 minutes)
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    *** Aircraft status report by FX-Operations
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    *** Instrument status report by Instrument Manager 
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    *** Short weather summary:  information about flight options for the next days and update for planning for the next day with the latest forecast
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    *** Final discussion about flight pattern for next day (in case of 2 options)
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    *** Announcement of tentative plans for Day+3 
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    *** Coordination with other aircraft 
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    *** Demand of ground-based obs (organized by Ground-Based Observation coordinator)
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   ** Presentation and discussion led by the Scientific Manager
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   ** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans
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 * *Flight planning meeting* (every day at 17 UTC, 19 CEST)
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   ** +Aims+: 
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    *** Wrap up of the discussion within the forecast team during the day
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    *** Scientific discussion about options for the upcoming days, contribution by different groups
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    *** Update of flight planning Matrix
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    *** Presentation of  tentative flight plans (to be filed in detail on next morning)
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    *** Discussion about coordination of aircraft
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    *** Decision on responsibilities
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   ** Campaign steering Group must be present to decide on what plans will be priority for the next morning 
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   ** Presentation by chief forecaster supported by an assistant 
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 * *Quick-Look Meeting* 
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    *** depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks
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    *** after or before the flight planning meeting
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    *** should be organized by the instrument manager (collect presentations)
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 * *Debriefing*
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    *** Will be held after the research flights at the Airport
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    *** Pilots and mission scientists
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h2. (4) Responsibilities
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 * *HALO/Falcon Campaign Steering Group:*
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 ** Group of 5 people that reach a final decision if needed (in case of different opinions) 
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 ** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members
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 * *Scientific Manager:*
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 ** central contact person 
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 ** knows all about the planning activities of the upcoming days
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 ** chairs the General Meeting 
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 ** presents weather summary, flight plans and science goals  
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 ** guides the decision making process 
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 ** Deliverables:
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 *** presentation at General meeting 
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 *** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example)
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 *** daily schedule (in coordination with DLR-FX operations)
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 *** responsibilities on NAWDEX wiki page 
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 *** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion topics
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