NAWDEX - North Atlantic Waveguide and Downstream Impact Experiment

h1. Planning Procedures

h2. (1) NAWDEX Field Phase

 * *Flight Planning Phase:*

   ** 12 September – 19 October 2016 

   ** first possible flight: 19 Sep 2016 

   ** last possible flight: 16 Oct 2016

 * *Transfers:* 

   ** HALO:      Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)

   ** Falcon:    Sat, 17 September (to Keflavik) and Wed, 19 October (to OP) 

 * *Planning for the first days in Iceland*

   ** *Thu, 15 Sep*: 	arrival of HALO and most of the flight planning and instrument teams 

   ** *Fri, 16 Sep*: 	setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep

   ** *Sat, 17 Sep*:  	potential day-off for HALO

   ** *Sun, 18 Sep*: 	kick-off-meeting (9-10 UTC)

   ** *Mon, 19 Sep*: 	first possible flight day

h2. (2) Information Transfer 

 * *NAWDEX Campaign Wiki*

   ** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki

   ** The NAWDEX Wiki is editable by all participants (upon registration)

   ** The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status 

   ** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g. https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19  

   ** The Wiki provides *templates* for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates

 * *NAWDEX broadcasting via Adobe Connect*

   ** Meetings will be available via live stream with the *Adobe Connect System (Information will follow)*

   ** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings. 

      People from outside are welcome to send information to the Operation Center or a call  during the day.

h2. (3) Daily Schedule	

 * *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min

   ** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility

   ** +Structure:+

    *** Key information from previous flight (2 minutes)

    *** Aircraft status report by FX-Operations

    *** Instrument status report by Instrument Manager 

    *** Short weather summary:  information about flight options for the next days and update for planning for the next day with the latest forecast

    *** Final discussion about flight pattern for next day (in case of 2 options)

    *** Announcement of tentative plans for Day+3 

    *** Coordination with other aircraft 

    *** Demand of ground-based obs (organized by Ground-Based Observation coordinator)

   ** Presentation and discussion led by the Scientific Manager

   ** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans

 * *Flight planning meeting* (every day at 17 UTC, 19 CEST)

   ** +Aims+: 

    *** Wrap up of the discussion within the forecast team during the day

    *** Scientific discussion about options for the upcoming days, contribution by different groups

    *** Update of flight planning Matrix

    *** Presentation of  tentative flight plans (to be filed in detail on next morning)

    *** Discussion about coordination of aircraft

    *** Decision on responsibilities

   ** Campaign steering Group must be present to decide on what plans will be priority for the next morning 

   ** Presentation by chief forecaster supported by an assistant 

 * *Quick-Look Meeting* 

    *** depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks

    *** after or before the flight planning meeting

    *** should be organized by the instrument manager (collect presentations)

 * *Debriefing*

    *** Will be held after the research flights at the Airport

    *** Pilots and mission scientists

h2. (4) Responsibilities

 * *HALO/Falcon Campaign Steering Group:*

 ** Group of 5 people that reach a final decision if needed (in case of different opinions) 

 ** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members

 * *Scientific Manager:*

 ** central contact person 

 ** knows all about the planning activities of the upcoming days

 ** chairs the General Meeting 

 ** presents weather summary, flight plans and science goals  

 ** guides the decision making process 

 ** Deliverables:

 *** presentation at General meeting 

 *** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example)

 *** daily schedule (in coordination with DLR-FX operations)

 *** responsibilities on NAWDEX wiki page 

 *** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion topics

 * *Chief Forecaster:*

 ** coordinates the forecasting team: 

 ** collects information from forecasting group,

 ** provides information to mission scientists 

 ** chairs the Flight planning meeting

 ** Deliverables: 

 *** Presentation at Flight planning meeting

 *** Weather Summary: document on the weather situation of the day, 

 *** I would like to add an assistant position, a student that could prepare the Weather Summary

 * *Technical Manager:*

 ** Organizes the meetings (on-time start, infrastructure (computer, video projector, Streaming via Adobe Connect)

 ** Takes care of NAWDEX wiki (updates of main page, presentations, summaries, pictures)

 ** Collects reports

 * *Instrument Manager:*

 ** Collects information from all instrument PI’s on current status

 ** Ideally a person from the instrument groups

 ** Deliverables: 

 *** Instrument summary (summary of the instrument status of the day, describe possible work on instruments)

 *** Instrument status table (overview of instrument status that is provided on the Wiki page)

 * *Mission Scientists*

 ** 1-3 persons (1 per aircraft, 1 at the ground) that are responsible that conduct a mission

 ** Deliverables

 *** Pre-flight: Develop the flight plans with pilots and operations, define release locations for dropsondes, provide flight plan to technical manager for upload to wiki page 

 *** Mission on-board: in-flight decisions HALO: communication with ground, dropsonde releases, Falcon: wind lidar operator

 *** Mission ground: monitors PLANET chat during the research flight, upload of most recent satellite images

 *** Post-flight: mission summary (document that summarizes all events during a flight including onboard/ground)

 * *Coordinator for Ground-Based Observations:*

 ** Information to all ground-based observation facilities

 ** activation of additional observations 

 * *FX Operation contact persons*

 ** Frank Probst (Frank.Probst@dlr.de): add time periods

 ** Stefan Hempe (Stefan.Hempe@dlr.de)

 ** Katrin Witte

 ** Andreas Minikin add time periods

 ** Coordination of flights and flight planning with pilots, set boundary conditions for our flight planning 

 * *Campaign Reporter:*

 ** Creates the campaign diary that will be provided on the Wiki page

 ** Position can be filled by all volunteers: PhD student, instrument operator, radiosonde operator,…

 ** Deliverables: Create a short blog contribution that shows the day from different perspectives Collect some pictures of the day

 ** Here is an example that gives a rough idea http://blogs.esa.int/campaignearth/2015/05/20/windval-petta-reddast/ 

h2. (5) Coordination with other Aircraft/Ground-Based Observation:

 * *French Falcon*

    *** French Falcon obervation period: 29 Sep – 17 Oct

    *** Contacts: Julien Delanoe (LATMOS/IPSL/UVSQ), Gwendal Rivière (LMD-ENS), Philippe Arbogast (Météo France)

    *** The French planning team will stay with us in the operation center near the Airport

    *** _procedure on the exchange of information and regular meetings has to be discussed (should be done before the HALO/Falcon General Meeting starts)_**

    *** The Scientific Manager will be the contact person from our side 

 * *Global Hawk / SHOUT*

    *** Global Hawk: (Jim, please add exact dates with overlap), 

    *** Contacts: Jim Doyle (NRL) will coordinate the exchange of information with the SHOUT team, Jason Dunion (NOAA)

    *** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *UK BAE 146*

    *** Operates from Cranfield 

    *** Operation period: 19-30 September, 9-16 October, 2-3 double-flight missions), 

    *** Contact: John Methven (U Reading)

    *** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *Ground-based observations _(this section needs to be specified)_*

    ** Managed by the ground-based observation coordinator

    ** +Observations:+

    *** DLR radiosondes (operated by M. Bramberger, from )

    *** France: 

    **** *_Gwendal & Philippe please add information on possible contact persons for the Supersites_* 

    *** Canada: 

    **** automatic 6-hourly releases from 19 Sep - 17 Oct

    **** *_(add list os Station names)_*   

    *** UK:

    **** Contact: Geraint Vaughan

    **** *_(add some Information on Aberystwyth super site)_*   

    *** Norway:

    *** EUMETNET: in case of a positive vote for our proposal (decision expected for 1 Sep 2016) we will add the procedure for on-demand radiosondes within the European network

h2. (6) Reports