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Planning Procedures » History » Version 37

Version 36 (Andreas Schäfler, 08/31/2016 01:05 PM) → Version 37/57 (Andreas Schäfler, 08/31/2016 01:09 PM)

h1. Planning Procedures

h2. (1) NAWDEX Field Phase

* *Flight Planning Phase:*


** 12 September – 19 October 2016


** first possible flight: 19 Sep 2016

** last possible flight: 16 Oct 2016

* *Transfers:*


** HALO: Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)


** Falcon: Sat, 17 September (to Keflavik) and Wed, 19 October (to OP)

* *Planning for the first days in Iceland*


** *Thu, 15 Sep*: arrival of HALO and most of the flight planning and instrument teams


** *Fri, 16 Sep*: setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep


** *Sat, 17 Sep*: potential day-off for HALO


** *Sun, 18 Sep*: kick-off-meeting (9-10 UTC)


** *Mon, 19 Sep*: first possible flight day

h2. (2) Information Transfer

* *NAWDEX Campaign Wiki*


** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki


** The NAWDEX Wiki is editable by all participants (upon registration)


** The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status


** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g. https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19


** The Wiki provides *templates* for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates

* *NAWDEX broadcasting via Adobe Connect*


** Meetings will be available via live stream with the *Adobe Connect System (Information will follow)*


** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings.

People from outside are welcome to send information to the Operation Center or a call during the day.

h2. (3) Daily Schedule

* *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min

** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility


** +Structure:+


*** Key information from previous flight (2 minutes)

*** Aircraft status report by FX-Operations

*** Instrument status report by Instrument Manager

*** Short weather summary: information about flight options for the next days and update for planning for the next day with the latest forecast

*** Final discussion about flight pattern for next day (in case of 2 options)

*** Announcement of tentative plans for Day+3

*** Coordination with other aircraft

*** Demand of ground-based obs (organized by Ground-Based Observation coordinator)


** Presentation and discussion led by the Scientific Manager


** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans

* *Flight planning meeting* (every day at 17 UTC, 19 CEST)

** +Aims+:


*** Wrap up of the discussion within the forecast team during the day

*** Scientific discussion about options for the upcoming days, contribution by different groups

*** Update of flight planning Matrix

*** Presentation of tentative flight plans (to be filed in detail on next morning)

*** Discussion about coordination of aircraft

*** Decision on responsibilities


** Campaign steering Group must be present to decide on what plans will be priority for the next morning


** Presentation by chief forecaster supported by an assistant

* *Quick-Look Meeting*

**


***
depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks
**

***
after or before the flight planning meeting
**

***
should be organized by the instrument manager (collect presentations)

* *Debriefing*

*** Will be held after the research flights at the Airport
*** Pilots and mission scientists

h2. (4) Responsibilities

* *HALO/Falcon Campaign Steering Group:*
** Group of 5 people that reach a final decision if needed (in case of different opinions)
** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members
* *Scientific Manager:*
** central contact person
** knows all about the planning activities of the upcoming days
** chairs the General Meeting
** presents weather summary, flight plans and science goals
** guides the decision making process
** Deliverables:
*** presentation at General meeting
*** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example)
*** daily schedule (in coordination with DLR-FX operations)
*** responsibilities on NAWDEX wiki page
*** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion topics
* *Chief Forecaster:*
** coordinates the forecasting team:
** collects information from forecasting group,
** provides information to mission scientists
** chairs the Flight planning meeting
** Deliverables:
*** Presentation at Flight planning meeting
*** Weather Summary: document on the weather situation of the day,
*** I would like to add an assistant position, a student that could prepare the Weather Summary
* *Technical Manager:*
** Organizes the meetings (on-time start, infrastructure (computer, video projector, Streaming via Adobe Connect)
** Takes care of NAWDEX wiki (updates of main page, presentations, summaries, pictures)
** Collects reports
* *Instrument Manager:*
** Collects information from all instrument PI’s on current status
** Ideally a person from the instrument groups
** Deliverables:
*** Instrument summary (summary of the instrument status of the day, describe possible work on instruments)
*** Instrument status table (overview of instrument status that is provided on the Wiki page)
* *Mission Scientists*
** 1-3 persons (1 per aircraft, 1 at the ground) that are responsible that conduct a mission
** Deliverables
*** Pre-flight: Develop the flight plans with pilots and operations, define release locations for dropsondes, provide flight plan to technical manager for upload to wiki page
*** Mission on-board: in-flight decisions HALO: communication with ground, dropsonde releases, Falcon: wind lidar operator
*** Mission ground: monitors PLANET chat during the research flight, upload of most recent satellite images
*** Post-flight: mission summary (document that summarizes all events during a flight including onboard/ground)
* *Coordinator for Ground-Based Observations:*
** Information to all ground-based observation facilities
** activation of additional observations
* *FX Operation contact persons*
** Frank Probst (Frank.Probst@dlr.de): add time periods
** Stefan Hempe (Stefan.Hempe@dlr.de)
** Katrin Witte
** Andreas Minikin add time periods
** Coordination of flights and flight planning with pilots, set boundary conditions for our flight planning
* *Campaign Reporter:*
** Creates the campaign diary that will be provided on the Wiki page
** Position can be filled by all volunteers: PhD student, instrument operator, radiosonde operator,…
** Deliverables: Create a short blog contribution that shows the day from different perspectives Collect some pictures of the day
** Here is an example that gives a rough idea http://blogs.esa.int/campaignearth/2015/05/20/windval-petta-reddast/

h2. (5) Coordination with other Aircraft/Ground-Based Observation:

* *French Falcon*

*** French Falcon obervation period: 29 Sep – 17 Oct
*** Contacts: Julien Delanoe (LATMOS/IPSL/UVSQ), Gwendal Rivière (LMD-ENS), Philippe Arbogast (Météo France)
*** The French planning team will stay with us in the operation center near the Airport
*** _procedure on the exchange of information and regular meetings has to be discussed (should be done before the HALO/Falcon General Meeting starts)_**
*** The Scientific Manager will be the contact person from our side

* *Global Hawk / SHOUT*

*** Global Hawk: (Jim, please add exact dates with overlap),
*** Contacts: Jim Doyle (NRL) will coordinate the exchange of information with the SHOUT team, Jason Dunion (NOAA)
*** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *UK BAE 146*

*** Operates from Cranfield
*** Operation period: 19-30 September, 9-16 October, 2-3 double-flight missions),
*** Contact: John Methven (U Reading)
*** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *Ground-based observations _(this section needs to be specified)_*

** Managed by the ground-based observation coordinator
** +Observations:+
*** DLR radiosondes (operated by M. Bramberger, from )
*** France:
**** *_Gwendal & Philippe please add information on possible contact persons for the Supersites_*
*** Canada:
**** automatic 6-hourly releases from 19 Sep - 17 Oct
**** *_(add list os Station names)_*
*** UK:
**** Contact: Geraint Vaughan
**** *_(add some Information on Aberystwyth super site)_*
*** Norway:
*** EUMETNET: in case of a positive vote for our proposal (decision expected for 1 Sep 2016) we will add the procedure for on-demand radiosondes within the European network

h2. (6) Reports