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Planning Procedures » History » Version 39

Andreas Schäfler, 08/31/2016 01:09 PM

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h1. Planning Procedures
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h2. (1) NAWDEX Field Phase
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 * *Flight Planning Phase:*
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 ** 12 September – 19 October 2016 
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 ** first possible flight: 19 Sep 2016 
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 ** last possible flight: 16 Oct 2016
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 * *Transfers:* 
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 ** HALO:      Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)
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 ** Falcon:    Sat, 17 September (to Keflavik) and Wed, 19 October (to OP) 
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 * *Planning for the first days in Iceland*
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 ** *Thu, 15 Sep*: 	arrival of HALO and most of the flight planning and instrument teams 
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 ** *Fri, 16 Sep*: 	setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep
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 ** *Sat, 17 Sep*:  	potential day-off for HALO
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 ** *Sun, 18 Sep*: 	kick-off-meeting (9-10 UTC)
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 ** *Mon, 19 Sep*: 	first possible flight day
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h2. (2) Information Transfer 
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 * *NAWDEX Campaign Wiki*
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 ** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki
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 ** The NAWDEX Wiki is editable by all participants (upon registration)
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 ** The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status 
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 ** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g.  https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19  
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 ** The Wiki provides *templates* for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates
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 * *NAWDEX broadcasting via Adobe Connect*
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 ** Meetings will be available via live stream with the *Adobe Connect System (Information will follow)*
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 ** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings. 
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    People from outside are welcome to send information to the Operation Center or a call  during the day.
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h2. (3) Daily Schedule	
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 * *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min
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   ** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility
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   ** +Structure:+
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   *** Key information from previous flight (2 minutes)
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   *** Aircraft status report by FX-Operations
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   *** Instrument status report by Instrument Manager 
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   *** Short weather summary:  information about flight options for the next days and update for planning for the next day with the latest forecast
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   *** Final discussion about flight pattern for next day (in case of 2 options)
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   *** Announcement of tentative plans for Day+3 
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   *** Coordination with other aircraft 
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   *** Demand of ground-based obs (organized by Ground-Based Observation coordinator)
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   ** Presentation and discussion led by the Scientific Manager
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   ** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans
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 * *Flight planning meeting* (every day at 17 UTC, 19 CEST)
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   ** +Aims+: 
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   *** Wrap up of the discussion within the forecast team during the day
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   *** Scientific discussion about options for the upcoming days, contribution by different groups
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   *** Update of flight planning Matrix
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   *** Presentation of  tentative flight plans (to be filed in detail on next morning)
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   *** Discussion about coordination of aircraft
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   *** Decision on responsibilities
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   ** Campaign steering Group must be present to decide on what plans will be priority for the next morning 
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   ** Presentation by chief forecaster supported by an assistant 
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 * *Quick-Look Meeting* 
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   ** depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks
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   ** after or before the flight planning meeting
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   ** should be organized by the instrument manager (collect presentations)
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 * *Debriefing*
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    *** Will be held after the research flights at the Airport
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    *** Pilots and mission scientists
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h2. (4) Responsibilities
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 * *HALO/Falcon Campaign Steering Group:*
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 ** Group of 5 people that reach a final decision if needed (in case of different opinions) 
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 ** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members
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 * *Scientific Manager:*
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 ** central contact person 
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 ** knows all about the planning activities of the upcoming days
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 ** chairs the General Meeting 
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 ** presents weather summary, flight plans and science goals  
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 ** guides the decision making process 
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 ** Deliverables:
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 *** presentation at General meeting 
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 *** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example)
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 *** daily schedule (in coordination with DLR-FX operations)
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 *** responsibilities on NAWDEX wiki page 
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 *** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion topics
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 * *Chief Forecaster:*
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 ** coordinates the forecasting team: 
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 ** collects information from forecasting group,
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 ** provides information to mission scientists 
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 ** chairs the Flight planning meeting
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 ** Deliverables: 
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 *** Presentation at Flight planning meeting
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 *** Weather Summary: document on the weather situation of the day, 
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 *** I would like to add an assistant position, a student that could prepare the Weather Summary
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 * *Technical Manager:*
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 ** Organizes the meetings (on-time start, infrastructure (computer, video projector, Streaming via Adobe Connect)
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 ** Takes care of NAWDEX wiki (updates of main page, presentations, summaries, pictures)
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 ** Collects reports
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 * *Instrument Manager:*
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 ** Collects information from all instrument PI’s on current status
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 ** Ideally a person from the instrument groups
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 ** Deliverables: 
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 *** Instrument summary (summary of the instrument status of the day, describe possible work on instruments)
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 *** Instrument status table (overview of instrument status that is provided on the Wiki page)
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 * *Mission Scientists*
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 ** 1-3 persons (1 per aircraft, 1 at the ground) that are responsible that conduct a mission
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 ** Deliverables
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 *** Pre-flight: Develop the flight plans with pilots and operations, define release locations for dropsondes, provide flight plan to technical manager for upload to wiki page 
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 *** Mission on-board: in-flight decisions HALO: communication with ground, dropsonde releases, Falcon: wind lidar operator
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 *** Mission ground: monitors PLANET chat during the research flight, upload of most recent satellite images
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 *** Post-flight: mission summary (document that summarizes all events during a flight including onboard/ground)
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 * *Coordinator for Ground-Based Observations:*
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 ** Information to all ground-based observation facilities
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 ** activation of additional observations 
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 * *FX Operation contact persons*
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 ** Frank Probst (Frank.Probst@dlr.de): add time periods
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 ** Stefan Hempe (Stefan.Hempe@dlr.de)
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 ** Katrin Witte
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 ** Andreas Minikin add time periods
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 ** Coordination of flights and flight planning with pilots, set boundary conditions for our flight planning 
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 * *Campaign Reporter:*
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 ** Creates the campaign diary that will be provided on the Wiki page
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 ** Position can be filled by all volunteers: PhD student, instrument operator, radiosonde operator,…
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 ** Deliverables: Create a short blog contribution that shows the day from different perspectives Collect some pictures of the day
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 ** Here is an example that gives a rough idea http://blogs.esa.int/campaignearth/2015/05/20/windval-petta-reddast/ 
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h2. (5) Coordination with other Aircraft/Ground-Based Observation:
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 * *French Falcon*
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    *** French Falcon obervation period: 29 Sep – 17 Oct
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    *** Contacts: Julien Delanoe (LATMOS/IPSL/UVSQ), Gwendal Rivière (LMD-ENS), Philippe Arbogast (Météo France)
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    *** The French planning team will stay with us in the operation center near the Airport
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    *** _procedure on the exchange of information and regular meetings has to be discussed (should be done before the HALO/Falcon General Meeting starts)_**
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    *** The Scientific Manager will be the contact person from our side 
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 * *Global Hawk / SHOUT*
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    *** Global Hawk: (Jim, please add exact dates with overlap), 
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    *** Contacts: Jim Doyle (NRL) will coordinate the exchange of information with the SHOUT team, Jason Dunion (NOAA)
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    *** Daily coordination calls from XX Sep to XX Oct at XX UTC
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* *UK BAE 146*
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    *** Operates from Cranfield 
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    *** Operation period: 19-30 September, 9-16 October, 2-3 double-flight missions), 
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    *** Contact: John Methven (U Reading)
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    *** Daily coordination calls from XX Sep to XX Oct at XX UTC
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* *Ground-based observations _(this section needs to be specified)_*
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    ** Managed by the ground-based observation coordinator
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    ** +Observations:+
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    *** DLR radiosondes (operated by M. Bramberger, from )
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    *** France: 
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    **** *_Gwendal & Philippe please add information on possible contact persons for the Supersites_* 
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    *** Canada: 
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    **** automatic 6-hourly releases from 19 Sep - 17 Oct
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    **** *_(add list os Station names)_*   
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    *** UK:
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    **** Contact: Geraint Vaughan
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    **** *_(add some Information on Aberystwyth super site)_*   
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    *** Norway:
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    *** EUMETNET: in case of a positive vote for our proposal (decision expected for 1 Sep 2016) we will add the procedure for on-demand radiosondes within the European network
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h2. (6) Reports