Planning Procedures » History » Version 40

Version 39 (Andreas Schäfler, 08/31/2016 01:09 PM) → Version 40/57 (Andreas Schäfler, 08/31/2016 01:36 PM)

h1. Planning Procedures


h2. (1) NAWDEX Field Phase

* *Flight Planning Phase:*
** 12 September – 19 October 2016
** first possible flight: 19 Sep 2016
** last possible flight: 16 Oct 2016

* *Transfers:*
** HALO: Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)
** Falcon: Sat, 17 September (to Keflavik) and Wed, 19 October (to OP)

* *Planning for the first days in Iceland*
** *Thu, 15 Sep*: arrival of HALO and most of the flight planning and instrument teams
** *Fri, 16 Sep*: setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep
** *Sat, 17 Sep*: potential day-off for HALO
** *Sun, 18 Sep*: kick-off-meeting (9-10 UTC)
** *Mon, 19 Sep*: first possible flight day


h2. (2) Information Transfer

* *NAWDEX Campaign Wiki*
** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki
** The NAWDEX Wiki is editable by all participants (upon registration)
** People that do not want to edit the page can send Information to a technical manager
The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status
** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g.
** The Wiki provides *templates* for all reports:

* *NAWDEX broadcasting via Adobe Connect*
** Meetings will be available via live stream with the *Adobe Connect System (Information will follow)*
** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings.
People from outside are welcome to send information to the Operation Center or a call during the day.


h2. (3) Daily Schedule

* *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min

** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility
** +Structure:+
*** Key information from previous flight (2 minutes)
*** Aircraft status report by FX-Operations
*** Instrument status report by Instrument Manager
*** Short weather summary: information about flight options for the next days and update for planning for the next day with the latest forecast
*** Final discussion about flight pattern for next day (in case of 2 options)
*** Announcement of tentative plans for Day+3
*** Coordination with other aircraft
*** Demand of ground-based obs (organized by Ground-Based Observation coordinator)
** Presentation and discussion led by the Scientific Manager
** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans

* *Flight planning meeting* (every day at 17 UTC, 19 CEST)

** +Aims+:
*** Wrap up of the discussion within the forecast team during the day
*** Scientific discussion about options for the upcoming days, contribution by different groups
*** Update of flight planning Matrix
*** Presentation of tentative flight plans (to be filed in detail on next morning)
*** Discussion about coordination of aircraft
*** Decision on responsibilities
** Campaign steering Group must be present to decide on what plans will be priority for the next morning
** Presentation by chief forecaster supported by an assistant

* *Quick-Look Meeting*

** depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks
** after or before the flight planning meeting
** should be organized by the instrument manager (collect presentations)

* *Debriefing*

*** Will be held after the research flights at the Airport
*** Pilots and mission scientists


h2. (4) Responsibilities

* *HALO/Falcon Campaign Steering Group:*

** Group of 5 people that reach a final decision if needed (in case of different opinions)

** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members

* *Scientific Manager:*

** central contact person that
knows all about the planning activities of the upcoming days

** chairs the general planning meeting (presents General Meeting
** presents
weather summary, flight plans and science goals)
** guides the decision making process

** Deliverables:

*** presentation at general General meeting

*** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example)

*** daily schedule (in coordination with DLR-FX operations)

*** list of responsibilities on NAWDEX wiki page

*** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion Topics

* *Chief Forecaster:*

** coordinates the forecasting team:

collects information from forecasting group
provides information to scientific manager
*** provides information to
mission scientists

chairs the Flight planning meeting

** Deliverables:

*** Presentation at Flight planning meeting

*** Weather Summary: document on the weather situation of the day,

*** I would like to add an assistant position, a student that could prepare the Weather Summary

* *Technical Manager:*

** Organizes the meetings (on-time start, infrastructure (computer, video projector, streaming Streaming via Adobe Connect System)
** Takes care of NAWDEX wiki (updates of main page, presentations, summaries, pictures)

** Collects reports

* *Instrument Manager:*

** Collects information from all instrument PI’s on current isntrument status

** A Ideally a person from the instrument groups

** Deliverables:

*** Instrument summary (summary of the instrument status of the day, describe possible work on instruments)

*** Instrument status table (overview of instrument status that is provided on the Wiki page)

* *Mission Scientists*

** 1-3 persons (1 per aircraft, 1 at the ground) that are responsible to that conduct a mission

** Deliverables

*** Pre-flight: Develop the flight plans with pilots and operations, define release locations for dropsondes, provide flight plan to technical manager for upload to Wiki-page
wiki page
*** Mission on-board: in-flight decisions HALO: communication with ground, dropsonde releases, Falcon: wind lidar operator

*** Mission ground: monitors PLANET chat during the research flight, upload of most recent satellite images

*** Post-flight: mission summary (document that summarizes all events during a flight including onboard/ground)

* *Coordinator for Ground-Based Observations:*

** Distributes information Information to all ground-based observation facilities

** Activation activation of additional radiosonde observations *_(more Information will follow)_*

* *DLR Flight Facility:* coordination of flights and flight planning with pilots

*FX Operation contact persons*
** Frank Probst ( add time periods
** Stefan Hempe (
Katrin Witte (Project engineer DLR-FX, katrin.witte[at]

** Andreas Minikin (Project engineer DLR-FX, andreas.minikin[at]
add time periods
** Frank Probst (DLR-FX Operations, Frank.Probst[at]
** Stefan Hempe (DLR-FX Operations, Stefan.Hempe[at]

Coordination of flights and flight planning with pilots, set boundary conditions for our flight planning
* *Campaign Reporter:*

** Creates the campaign diary that will be provided on the Wiki page

** Position can be filled by all volunteers: PhD student, instrument operator, radiosonde operator,…

** Deliverables: Create a short blog contribution that shows the day from different perspectives Collect some pictures of the day

** Here is an example that gives a rough idea


h2. (5) Coordination with other Aircraft/Ground-Based Observation:

* *French Falcon*

*** French Falcon obervation period: 29 Sep – 17 Oct
*** Contacts: Julien Delanoe (LATMOS/IPSL/UVSQ), Gwendal Rivière (LMD-ENS), Philippe Arbogast (Météo France)
*** The French planning team will stay with us in the operation center near the Airport
*** _procedure on the exchange of information and regular meetings has to be discussed (should be done before the HALO/Falcon General Meeting starts)_**
*** The Scientific Manager will be the contact person from our side

* *Global Hawk / SHOUT*

*** Global Hawk: (Jim, please add exact dates with overlap),
*** Contacts: Jim Doyle (NRL) will coordinate the exchange of information with the SHOUT team, Jason Dunion (NOAA)
*** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *UK BAE 146*

*** Operates from Cranfield
*** Operation period: 19-30 September, 9-16 October, 2-3 double-flight missions),
*** Contact: John Methven (U Reading)
*** Daily coordination calls from XX Sep to XX Oct at XX UTC

* *Ground-based observations _(this section needs to be specified)_*

** Managed by the ground-based observation coordinator
** +Observations:+
*** DLR radiosondes (operated by M. Bramberger, from )
*** France:
**** *_Gwendal & Philippe please add information on possible contact persons for the Supersites_*
*** Canada:
**** automatic 6-hourly releases from 19 Sep - 17 Oct
**** *_(add list os Station names)_*
*** UK:
**** Contact: Geraint Vaughan
**** *_(add some Information on Aberystwyth super site)_*
*** Norway:
*** EUMETNET: in case of a positive vote for our proposal (decision expected for 1 Sep 2016) we will add the procedure for on-demand radiosondes within the European network


h2. (6) Reports