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Planning Procedures » History » Version 44

Andreas Schäfler, 09/06/2016 03:59 PM

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h1. Planning Procedures
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h2. (1) NAWDEX Field Phase
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 * *Flight Planning Phase:*
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 ** 12 September – 19 October 2016 
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 ** first possible flight: 19 Sep 2016 
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 ** last possible flight: 16 Oct 2016
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 * *Transfers:* 
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 ** HALO:      Thu, 15 September (to Keflavik) and Wed, 19 October (to OP)
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 ** Falcon:    Sat, 17 September (to Keflavik) and Wed, 19 October (to OP) 
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 * *Planning for the first days in Iceland*
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 ** *Mon, 12 Sep*:      beginning of the planning meetings (daily meetings at 8:30 UTC until Thu, 15 Sep, then 11 UTC from Iceland)
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 ** *Thu, 15 Sep*: 	arrival of HALO and most of the flight planning and instrument teams 
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 ** *Fri, 16 Sep*: 	setup of the operation center and offices at the airport, flight planning with an announcement of first plans for Mon 19 Sep
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 ** *Sat, 17 Sep*:  	potential day-off for HALO
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 ** *Sun, 18 Sep*: 	kick-off-meeting (9-10 UTC)
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 ** *Mon, 19 Sep*: 	first possible flight day
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---
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h2. (2) Information Transfer 
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 * *NAWDEX Campaign Wiki*
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 ** Information about daily schedule, flight plans, weather etc. is communicated via the NAWDEX Wiki
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 ** The NAWDEX Wiki is editable by all participants (upon registration)
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 ** People that do not want to edit the page can send Information to a technical manager  
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 ** The *Wiki’s main page* shows all essential information on: a Daily Schedule, the responsibilities, a planning summary matrix and instrument status 
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 ** All documents will be made available on the NAWDEX wiki page, daily reports are linked on separate campaign day pages: e.g.  https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Daily_Report_2016_09_19  
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 ** The Wiki provides *templates* for all reports: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates
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 * *NAWDEX broadcasting via Adobe Connect*
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 ** Meetings will be available via live stream with the *Adobe Connect System (https://webconf.vc.dfn.de/nawdex/)*
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 ** It will not be possible of oral contributions for people outside Iceland. A real-time messaging will be available during the Meetings. 
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    People from outside are welcome to send information to the Operation Center or a call  during the day.
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h2. (3) Daily Schedule	
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 * *General planning Meeting* (every day at 11 UTC, 13 CEST) : max. 60 Min
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   ** +Aim+: inform all participants about scientific plans and tentative flight plans, decide all open issues in coordination with the instrument groups and flight facility
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   ** +Structure:+
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   *** Key information from previous flight (2 minutes)
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   *** Aircraft status report by FX-Operations
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   *** Instrument status report by Instrument Manager 
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   *** Short weather summary:  information about flight options for the next days and update for planning for the next day with the latest forecast
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   *** Final discussion about flight pattern for next day (in case of 2 options)
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   *** Announcement of tentative plans for Day+3 
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   *** Coordination with other aircraft 
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   *** Demand of ground-based obs (organized by Ground-Based Observation coordinator)
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   ** Presentation and discussion led by the Scientific Manager
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   ** After the general meeting FX (pilots, operations) and the mission scientists work on filing flight plans
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 * *Flight planning meeting* (every day at 17 UTC, 19 CEST)
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   ** +Aims+: 
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   *** Wrap up of the discussion within the forecast team during the day
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   *** Scientific discussion about options for the upcoming days, contribution by different groups
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   *** Update of flight planning Matrix
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   *** Presentation of  tentative flight plans (to be filed in detail on next morning)
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   *** Discussion about coordination of aircraft
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   *** Decision on responsibilities
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   ** Campaign steering Group must be present to decide on what plans will be priority for the next morning 
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   ** Presentation by chief forecaster supported by an assistant 
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 * *Quick-Look Meeting* 
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   ** depending on the schedule quick-look Meetings will be held after the research flights and when instrument groups had enough time to prepare quicklooks
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   ** after or before the flight planning meeting
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   ** should be organized by the instrument manager (collect presentations)
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 * *Debriefing*
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    *** Will be held after the research flights at the Airport
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    *** Pilots and mission scientists
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---
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h2. (4) Responsibilities
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In the following several positions are described that are defined to organize the planning team. The positions are thought to rotate every 2-3 days.
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 * *HALO/Falcon Campaign Steering Group:*
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   ** Group of 5 people that reach a final decision if needed (in case of different opinions) 
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   ** Scientific Manager, Chief Forecaster, Instrument Manager, 2 NAWDEX Scientific steering group members
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 * *Scientific Manager:*
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   ** central contact person that knows all about the planning activities of the upcoming days
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   ** chairs the general planning meeting (presents weather summary, flight plans and science goals)
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   ** guides the decision making process 
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   ** Deliverables:
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   *** presentation at general meeting 
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   *** planning summary matrix (gives an overview of plans for upcoming days, see Wiki-page for an example)
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   *** daily schedule (in coordination with DLR-FX operations)
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   *** list of responsibilities on NAWDEX wiki page 
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   *** planning summary: a document that summarizes the planning process of the day and discussion at the meetings with focus on plans / changes / discussion Topics
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 * *Chief Forecaster:*
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   ** coordinates the forecasting team:
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   *** collects information from forecasting group
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   *** provides information to scientific manager
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   *** provides information to mission scientists 
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   *** chairs the Flight planning meeting
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   ** Deliverables: 
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   *** Presentation at Flight planning meeting
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   *** Weather Summary: document on the weather situation of the day, 
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   *** I would like to add an assistant position, a student that could prepare the Weather Summary
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 * *Assistant Chief Forecaster:*
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   ** supports the chief forecaster
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   ** prepares weather summary 
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 * *Technical Manager:*
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   ** Organizes the meetings (on-time start, infrastructure (computer, video projector, streaming via Adobe Connect System)
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   ** Takes care of NAWDEX wiki (updates of main page, presentations, summaries, pictures)
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   ** Collects reports
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 * *Instrument Manager:*
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   ** Collects information from all instrument PI’s on current isntrument status 
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   ** A person from the instrument groups
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   ** Deliverables: 
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   *** Instrument summary (summary of the instrument status of the day, describe possible work on instruments)
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   *** Instrument status table (overview of instrument status that is provided on the Wiki page)
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 * *Mission Scientists*
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   ** 1-3 persons (1 per aircraft, 1 at the ground) that are responsible to conduct a mission
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   ** Deliverables
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   *** Pre-flight: Develop the flight plans with pilots and operations, define release locations for dropsondes, provide flight plan to technical manager for upload to Wiki-page 
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   *** Mission on-board: in-flight decisions HALO: communication with ground, dropsonde releases, Falcon: wind lidar operator
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   *** Mission ground: monitors PLANET chat during the research flight, upload of most recent satellite images
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   *** Post-flight: mission summary (document that summarizes all events during a flight including onboard/ground)
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 * *Coordinator for Ground-Based Observations:*
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  ** Distributes information to all ground-based observation facilities
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  ** Activation of additional radiosonde observations *_(more Information will follow)_*
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 * *DLR Flight Facility:* coordination of flights and flight planning with pilots 
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  ** Katrin Witte (Project engineer DLR-FX, katrin.witte[at]dlr.de)
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  ** Andreas Minikin (Project engineer DLR-FX, andreas.minikin[at]dlr.de)
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  ** Frank Probst (DLR-FX Operations, Frank.Probst[at]dlr.de)
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  ** Stefan Hempe (DLR-FX Operations, Stefan.Hempe[at]dlr.de)
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 * *Campaign Reporter:*
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  ** Creates the campaign diary that will be provided on the Wiki page
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  ** Position can be filled by all volunteers: PhD student, instrument operator, radiosonde operator,…
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  ** Deliverables: Create a short blog contribution that shows the day from different perspectives Collect some pictures of the day
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  ** Here is an example that gives a rough idea http://blogs.esa.int/campaignearth/2015/05/20/windval-petta-reddast/ 
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h2. (5) Coordination with other Aircraft/Ground-Based Observation:
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 * *French Falcon*
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    *** French Falcon obervation period: 29 Sep – 17 Oct
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    *** Contacts: Julien Delanoe (LATMOS/IPSL/UVSQ), Gwendal Rivière (LMD-ENS), Philippe Arbogast (Météo France)
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    *** The French planning team will stay with us in the operation center near the Airport
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    *** _procedure on the exchange of information and regular meetings has to be discussed (should be done before the HALO/Falcon General Meeting starts)_**
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    *** The Scientific Manager will be the contact person from our side 
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 * *Global Hawk / SHOUT*
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    *** Global Hawk: (Jim, please add exact dates with overlap), 
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    *** Contacts: Jim Doyle (NRL) will coordinate the exchange of information with the SHOUT team, Jason Dunion (NOAA)
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    *** Daily coordination calls from XX Sep to XX Oct at XX UTC
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* *UK BAE 146*
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    *** Operates from Cranfield 
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    *** Operation period: 19-30 September, 9-16 October, 2-3 double-flight missions), 
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    *** Contact: John Methven (U Reading)
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    *** Daily coordination calls from XX Sep to XX Oct at XX UTC
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* *Ground-based observations _(this section needs to be specified)_*
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    ** Managed by the ground-based observation coordinator
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    ** +Observations:+
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    *** DLR radiosondes (operated by M. Bramberger, from )
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    *** France: 
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    **** *_Gwendal & Philippe please add information on possible contact persons for the Supersites_* 
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    *** Canada: 
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    **** automatic 6-hourly releases from 19 Sep - 17 Oct
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    **** *_(add list os Station names)_*   
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    *** UK:
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    **** Contact: Geraint Vaughan
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    **** *_(add some Information on Aberystwyth super site)_*   
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    *** Norway:
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    *** EUMETNET: in case of a positive vote for our proposal (decision expected for 1 Sep 2016) we will add the procedure for on-demand radiosondes within the European network
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h2. (6) Reports:
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A number of reports will be created to document weather and planning process. They will be uploaded to the Wiki every day so that all people can follow the campaign in Iceland.
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The reports include:
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* Weather Summary (written by chief forecaster and assistant)
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* Planning Summary (written by science manager)
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* Mission Report (written by mission scientist ground/air)
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* Instrument Report (written by the instruemnt manager)
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All templates can be found at: https://internal.wavestoweather.de/nawdex/projects/nawdex/wiki/Templates